Parent Information
Committee Meeting Update -
We had our annual committee meeting last night and I want to thank everyone for showing up. After the meeting concluded we are still looking for the following jobs to be filled as soon as possible:
ASB Finance - Keep track of our ASB account of incoming funds and outgoing purchases. This is one of our 2 accounts that we channel our registration, fundraising and money through and you will need to work with the MCAF Foundation Rep to make sure all of our money is accounted for and the accounts are filled enough to cover all of our outgoing expenses such as coaches stipends, official fees, equipment purchases etc.
We have some senior parents in some pretty vital jobs this season as well, so we are looking for some parents to come on board this year to help with those committees and look to take over them in the following seasons. These jobs will not be too tough at all this season as you will just be helping out while you learn the ropes. More people always make less work. Jons we need some people to learn for next year are:
Volunteer Coordinator - You will work with the coach and make sure all of the jobs for the home meets and invitationals are filled with parents. This person also sets up the houses for the pasta dinners. This job can be broken up between a couple people, but it is nice to have a central liason to oversee as well. This is not as bad as it seems as it is more about organizing everyone else not doing all the jobs yourself.
Banquet Planning and Coordinator - We have two senior parents doing this year and we have always had pride in the quality of how we honor the kids on a season. This is important and is like party planning where you set up the location, catering decorating and stuff like that. We have it covered this year, so help out and see how we do it.
Snackbar Coordinator - This is an important job that needs a good organized person to take over. We have a great person on staff right now, but as she graduates we really need some people to see the operation first hand this year so you are not re-inventing the wheel next year. We have run these snackbars for many years now and most of the problems have been figured out. Having 2-3 people take on this responisibility makes this a much easier job, but just like the volunteer coordinator, having one person that takes the lead is important as well.
Let us know if you would like to help out with any of these jobs this year. For the most part, other than ASB finance we are coverd for this year, so helping out will make the work easier and more fun. Come join us and help out behind the scenes of one of the best teams in San Diego.
If you can't help out on a committee, remember we always need day of meet workers in the snackbar, at the computer/scoring table and equipment set up. Find a way to get involved.
General Parent Information Meeting - Wednesday Feb 1st - 7:00pm @ School- Room TBA
This is a general information meeting to go over the season for new and returning parents. We can answer questions and give you an overview of how the season will run and what to expect. Come join us and be informed.
Support the Team on the Day of the Meets
We always need help on every meet day with volunteer jobs and donated snack bar items. Please help out frequently to make sure the meets run smoothly. Please signup with the MCHS SWIM & DIVE 2010 SEASON volunteer activity via the website www.VolunteerSpot.com. Questions? Contact Julie Jonesjajones@san.rr.com OR Dina Feldman-Scarr dinafs@san.rr.com.
EASY directions to signup:
- Follow this link to the MCHS SWIM & DIVE 2010 SEASON volunteer activity. http://www.volunteerspot.com/login/entry/55-623083948112.
- Enter your email address and click ‘Continue’
- In a few minutes, you will receive an Invitation email in your inbox from “Dina Feldman-Scarr” titled “MCHS SWIM & DIVE 2010 SEASON”. If you do not see it, check your junk mail folder. The website does the registration by Invitation email for security purposes.
- Within the Invitation email, follow the ‘Signup Now/Learn More’ link to the MCHS SWIM & DIVE 2010 SEASON activity calendar.
- Click ‘Yes’ to confirm your email address. You will be able to view and signup on the MCHS SWIM & DIVE 2010 SEASON activity calendar.
- On the left side of the window, click ‘Your Info’. Enter your full name, phone number (optional), uncheck ‘receive special offers’, check ‘set info for all activities’.
- Cute little clipboard icons are shown on the dates for which we need volunteers. Click to open the clipboard.
- Click ‘Save & Close’ when finished with this initial clipboard. Enter as many clipboards as you like.
- Bookmark this link for future access.
Three Simple ways to access the MCHS SWIM & DIVE 2010 SEASON volunteer activity calendar in the future:
- Follow the Bookmark link you created.
- OR Refer to original Invitation email. Follow the ‘Signup Now/Learn More’ link.
- OR Create a VolunteerSpot account for yourself. Register at www.VolunteerSpot.com by entering your email and a password. In the future you can access all activities by signing in and viewing the ‘MyInvitations’ tab. MCHS SWIM & DIVE 2010 SEASON will be shown. Double-click to open our team's calendar.
Set Up Jobs
-Meet and Timing Equipment Set Up - Put in the touchpads, run cables, set up tables, chairs etc...
-Snackbar Setup - Set up the snackbar area and get everything ready to sell and cook if necessary
-Computer Set Up - This is usually the person that is running the computer, but needs to be there to input any late changes as necessary
During the Meet Jobs
Timers - This is always a problem and if you can time for the meet that always helps. It is the best seat to watch the meet. All you do is operate a backup stop[watch and write down the time. You also will need to hit a button when the swimmer in your lane finishes. These are backups if the automatic timing fails and very essential. We generally need 2-3 people behind every lane the entire meet meaning 16-24 volunteers per meet. You don't have to time the whole meet but any part helps.
Head Timer / Runner - This person operates extra stopwatches and makes sure all the timer seats are filled and finds replacements for those that have to leave. They may also run the timer sheets to the computer and pass results to the opposing team.
Snackbar Workers - We need a parents to help with selling and cooking throughout the meet. Don't worry, we usually have enough parents that you can leave and watch your athlete swim their races. You are there to watch and we understand that. Help out in between races if you can. You can sign up on-line here.
Computer Workers - We have 2 computers that run during a meet. If you want to learn and be trained o these just come see us at the meet pull up a chair and start learning. It seems complicated but once you learn it is actually very user friendly and you don;t need to be a computer wizard to learn.
Scorers - We keep the official results manually and we need 4 scorers at most meets to record official times and keep the score. These are the results signed by the referee that make the meet official.
Post Meet Jobs
Clean Up - Obvioulsy we need to put everything away that we got out at both the computer and timing table as well as the snackbar.
Invitational Only Jobs
There are some jobs specific to the invitationals as well such as DJ, Announcer, Awards, Finals Staging that need to be taken care of by parents. The good news is that the JV or Varsity teams will be responsible for timing, results posting, and snackbar help during these meets. JV will work the Varsity Invite while Varsity will work the JV Invite.
Invitational Sponsorship Forms to Download
Volunteers - The parents have always been so generous with time, effort, and food donations that we have not had to fundraise door to door in 6 years. In addition to the booster club memeberships we raise money through our invitationals, selling of our invitational programs, ads and PDA and sponsorship in the program and most of all the snackbars. We need all the help we can get at dual meets, invitationals, leagues and more. Please help us run the team and hopefully we won't make it always the same people doing everything. Every little bit helps. Get Involved Today!
Support the Team through Direct Donations -
Obviously we do need parents that can afford it to be generous with their direct donations to the program. We have many ways to donate to the program.
Booster Club Membership - This will be in the registration packet and has many different levels of membership.
Coaching Stipend Request - We are asking for $40 per family in addition to the suit costs to help offset the additional coaches stipends we have to provide. We are given 2 stipends by the district and we need 4 coaches to run a full program. If everyone gave $40 we will still not cover the full stipends, but it will offset the amount we have to pay from our fundraising enough to make it feasible. I would hate to have to cut coaches as that directly effects the kids.
Selling "PDA" for the Program - This is like buying an advertisement except it is a good luck note for your athlete that is put in both the Varsity and JV Invitational Program.
Soliciting Advertisers and Business to Advertise in the Invitational Program - If you frequent or own a business, ask if they want to put an ad in our program. One ad will run in both invitational programs for a single price.
Sponsor an Invitational Event - Each event at the invitational can be sponsored by a family or business. It will be announced along with the event at the meets as well as go in the program.
Food Donations - This is very important as the more food we have donated the less we have to spend and the more profit the team makes from the snackbar. This can be anything from cases of soda to already prepared foods such as baked potatoes etc... You can sign up to bring needed items here.
Support the Team on the Day of the Meets -
We always need help on every meet day with the following jobs. Please see if you can help out frequently by donating your time at the meets to make sure the meets run smooth.
Support the Team by joining a Committee
- Get involved by helping out with the planning of various aspects of the season. Most committees have been established but all of the current volunteers will not turn down help. Here are some of the committees that you can get involved with:
Finance, Uniforms, Registration, Banquet, Communication and Email, Invitational Coordinator, Volunteer Coordinator, Snackbar Coordinator, Invitational Programs, Pasta Dinners and more.
If you are interested in helping with any of these please email coachdan@mchsswimndive.net